How to organize a Beyond Words VR discovery workshop at your institution

Trying out an innovative solution like Beyond Words VR can be a game-changer for language teaching. A discovery workshop is a simple, hands-on, and engaging way to test virtual reality in a learning context. Here’s how to prepare it and make the most of the experience.

Define the goals of the workshop

Start by clarifying what you want to achieve with the workshop.
Do you want to introduce the tool to the teaching staff? Let students try it out? Highlight the diversity of available exercises?

Clear objectives will help you plan the session, choose the right levels and languages, and select exercises that fit your audience.

Book a demo with the Beyond Words VR team

Organizing a workshop starts with booking a demo on the Beyond Words VR website. During this initial call, a team member will introduce the tool, answer your questions, and guide you through setting up a free trial period.

This is also when you can discuss your access, language selection (French, English, Spanish, Italian, German...), and how you’d like to use the app (individually, in pairs, or by level groups).

Prepare the equipment and space

The workshop can be conducted using VR headsets, computers, or tablets. If you already have equipment, you can use it right away. If not, the team will advise you on how to get started quickly.

Plan a quiet, well-ventilated room with a stable internet connection. If working with a small group, rotate users to ensure everyone gets the best possible experience.

Create a short and dynamic program

The ideal length is 45 minutes to 1 hour. A simple structure might include:

• Introduction to the app and its learning goals
• Quick overview of available languages and levels
• Hands-on trial of a guided exercise
• Group discussion about the experience

You can also include a self-correction session: students can access the AI feedback after the activity to reinforce what they’ve learned.

Let students share their feedback

Students often become the best ambassadors of the experience. Invite them to share how they felt, what they learned, and what surprised them. The immersive, judgment-free format of Beyond Words VR builds trust and makes speaking easier.

A short end-of-session questionnaire can help collect useful feedback for your decision on broader integration.